Purchases
Know what every import really costs
Record purchases, spread freight, duty and clearing across each item, and get a sell price that protects your margin. Then pay the supplier by mobile money once it is approved.
- Landed cost for imports
- Supplier payouts by MoMo
- Approvals built in
Suppliers and purchase documents
Keep every supplier and order in one place
Raise purchase quotes and drafts, record what arrived, and keep a clean history with each supplier. Stock and payables update when the purchase is recorded.
- Purchase quotes and drafts before you commit
- Supplier records with full purchase history
- Stock updates across your warehouses
- Payables post to the ledger automatically
Landed cost
Price imports with the real cost in view
Add freight, duty and clearing charges to a shipment and Cyrenes spreads them across the items. Apply the exchange rate and your margin, and you get a suggested sell price per unit.
- Freight, duty and clearing charges on each shipment
- Landed unit cost for every item
- Supplier currency converted at the rate you set
- Margin in, suggested sell price out
Pay suppliers
Pay suppliers by mobile money, with sign-off
Pay one supplier or a whole batch to MTN MoMo and Airtel Money. Each payment goes through your approval chain and can never exceed the settled balance in your wallet.
- Single payments or bulk payout batches
- Maker, checker and approver steps
- Approve from the Cyrenes mobile app
- Each payment clears the supplier's balance in the books
Purchase report
See where the money goes
Break down spend by supplier, item and period. Because purchases share one ledger with sales, your margins and payables are always current.
- Purchase report by supplier, item and date
- Payables visible on the balance sheet
- Cost of goods flows into Profit & Loss
- One login across every business you run
Construction pack
Buying for building sites?
The Construction pack adds purchase orders and material requests on top of Purchases, so site teams can ask for materials and the office can order, approve and track them per site.
- Purchase orders
- Material requests from site
- Sites, workers and daily attendance
- Wage runs with approvals
Built in
Buying, stocking and paying, connected
Warehouses and transfers
Receive into any warehouse and move stock between them with a clear trail.
Low-stock alerts
Know when to reorder before the shelf is empty.
Buy in any currency
Record purchases in USD, EUR and more. The rate is stored; books stay in base currency.
Approvals engine
Multi-level sign-off on purchases and payments, with a full audit log.
Charge types
Keep a list of charges like freight, duty and clearing to reuse on every shipment.
Serial numbers
Track serialised items from purchase to sale.
Works with
One platform, one set of books
Every product posts to the same double-entry ledger, so nothing needs re-keying.
Price your next shipment with confidence
Start a 30-day free trial, or talk to our team about importing and supplier payouts.
Start in minutes
Open an account, add your business and send your first pay link the same day.
One ledger
Every payment, invoice, purchase and expense posts to the books automatically.
Talk to a person
Our team in Kigali helps you set up rails, approvals and your chart of accounts.